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How to make a productive schedule

How to make a productive schedule

We all have the same 24 hours everyday. In these hours, we have to maintain and schedule our work in our own way. No such thing is perfect in this world. Everyone’s productivity strategy varies based on their individual circadian rhythm and personality. Like if you are a night owl, it’s not ideal for you to wake up at 4 a.m daily in the morning. According to science, some time-frames are still better than others for your everyday activities.

A solid offence in the form of a daily planning process is the greatest defense against frenetic but unproductive days. While planning your day should take no more than 10-15 minutes, the underlying principles for meaningfully crafting a day with intention are worth delving deeper into.

Here are some tips you can follow to structure a productive and effective daily schedule:

Plan a regular habit

Daily Habit

It’s essential to have a daily planning process. Some mornings, we’re inspired to take the day and make a to-do list that represents our lofty goals. Those days, though, are the exceptions. Even if we wake up fatigued and disconnected, wishing to return to bed or wishing for Friday at 5 p.m., we must get things done. Those are the days when it’s crucial to have a strategy in place. Bundle your new daily planning session with an existing habit, such as sipping morning coffee or playing music, to make it simpler to form the habit.

One daily priority

Daily priority

Many of us start our days with a massive list of tasks to complete, only to find at the end of the day that we haven’t completed any of them. Sure, we accomplished certain goals, but none of them were what we had hoped for. Is there a counter-intuitive way to get more done? Choose one major assignment every day.

Know Your ‘Why’

Know Your ‘Why’

Everyone’s why is different, yet it’s what gives everything we do meaning and purpose. Simon Sinek popularized this approach in his book Start With Why. Sinek explains how “why” can actually encourage people and corporations to achieve their objectives.

Your reason for doing anything should be bigger than “because I have to” or “because someone instructed me to.” A person’s reason for doing anything might be to create a secure and happy life for their children. A why for a business can be something like, “To help others achieve.”

Make your to-do list based on your objectives

To-do list

It’s one thing to make daily planning a habit. Another thing to consider is if your strategy is genuinely moving you closer to your larger objectives. Make sure your daily responsibilities are aligned with your long-term goals during your daily planning session. To go there, follow these steps:

Step one: Choose your biggest goals

Divide your objectives into daily chores. You can’t put “Get in Shape” on your daily to-do list, but you can put “spend 20 minutes on my treadmill” or “take a midnight stroll” on it. When you sit down to organize your day, think about your personal and professional goals, and add things that will help you achieve both.

Step two: Take a look over your entire week

Considering your week as a whole is the first step in planning your day. You probably have several objectives, a variety of possible tasks to achieve them, and only so many hours in the day. That’s OK. While everyday action is beneficial for some objectives, working on them a few times a week might help you gain momentum.

Perhaps you work out on Mondays, Wednesdays, and Fridays. On other days, you might wish to task batch and concentrate just on tasks connected to a single professional aim. You might also stack up your personal goal chores over the weekend. Zoom out and gently sketch your week on Sunday evening or Monday morning so you know which goals you’ll focus on and on which days.

Step three: Add your to-do list.

When most individuals organize their days, they begin with this step. They start with their scheduled appointments, necessary meetings, and pressing deadlines, then try to squeeze goal-oriented chores in between. Consider deferring this step until the conclusion. You’ll be forced to fit your must-do duties around your goal tasks rather than the other way around.

In an ideal world, we would only concentrate on everyday chores that help us achieve our long-term objectives. In fact, we have responsibilities and commitments to meet, some of which have no bearing on our personal or professional development. As much as feasible, reduce your commitments and duties. It’s OK, though, to have items on your to-do list that are urgent. Just make sure they don’t take up too much of your time and attention.

Calculate the length of time it will take to complete a task

Completing a task

One of the most common scheduling errors is underestimating the time it will take to complete a job or project. You’re more likely to throw your entire timetable off if you overestimate or underestimate how long this will take. Worse, you risk missing a deadline or squandering crucial time for yourself and essential stakeholders such as staff and customers.

Figure out how long it will take once you’ve worked out what you need to accomplish. And we’re not talking about how long it’ll take in the realm of imagination. You must know how long it takes you to complete the task.

Work Smarter, Not Harder

Work Smarter

A strategy for working smarter is determining your most productive periods of the day and then scheduling critical chores for those periods. Mornings are when many of us have the most energy. If you’re a genuine night owl, though, feel free to use that time to get things done.

You must also be strategic in your approach. Yes, there are several options for achieving your objective. Consider the risk-benefit ratio of what you’re doing while deciding which course to pursue.

You could make 100 cold calls and only receive one yes. For the same advantage, you could cold call the appropriate ten folks.

Relax in the evening


Even if a successful person has had a long and tiring day, being productive he/she would like to unwind in the evenings.

What is the explanation behind this?

It allows them to rest up for the next day. They unwind and engage in stress-relieving hobbies.

Reflect regularly


You’ve made it a habit to organize your day, to translate your long-term objectives into actionable activities, to pick a productivity approach, and to choose your tool. You’re on your way of having more productive days, weeks, months, and years ahead of you.

There are a plethora of strategies and resources for creating creative and productive schedules that work both at work and at home. If you don’t give them a shot, you might as well be throwing money away. We can’t think of anything more inefficient than that! It doesn’t have to be up to others how you set a timetable. The more control you have over your time, the more satisfied you will be with your development on a daily basis.

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