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Planning Your First Office For Business

Planning Your First Office For Business

For any early stage business, setting up the first office space is a big endeavor. When a startup or business starts flourishing, extra employees are needed apart from the founding members. Many a lot companies function finely with the idea of home office or remote working. However for some companies, a serviced office is a better option. In this article, we will look forward to planning the first office space for your business.

Consider Your Requirements
According to the type of your business and it’s function, you need to remark the requirements first. How many employees do you have? Do you really need a large space? What facilities will you be needing in your office? Don’t just start in a hurry! Take time and consider as many requirements you have. List them all. Eventually mark the must ones and the less mandatory ones. You may need to compromise some of these later.

Choosing The Location
This is the one of the most important decisions for any start-up! Selecting a location can be influenced by many factors. Try to finalize one which is easily accessible for both your clients and employees. A place with an easy transportation system, parking facilities, nearby restaurants or coffee shops will benefit everyone associated with the office. But you should think about the rents or costs as they do vary from place to place. If your office can do just well in a small town, you don’t need to spend huge amounts of money by being in the heart of a city.

Fix Your Budget
This is another important consideration for planning your office. “How much you can afford” also determines what you can and can’t afford. Many facilities may need to be compromised if your budget can’t make them. Estimate the overall cost. Although you consider all the requirements, by the end of the whole process there come many extra expenses or hidden costs. That’s why, deduct a portion of your budget in the beginning of planning as a safety precaution.

Lease, Rents & Terms
Finding a secure building in your desired location within the budget may be difficult. If you can’t find it by yourselves, try reaching a broker in that area. You can go for direct lease or sub-lease. A direct lease means renting a place directly from the owner. They are usually for a longer period ( 3 to 5 years) which is why most startups go for sub-lease. A sub-lease is an agreement with the current leaseholder which also must be permitted by the owner. Make a detailed discussion on rents and terms like if the rent includes all utilities or just some of them, if the rent will increase after a certain time, how much you can customize the place, who’ll bear the repair cost, how much the penalty if you move before the promised time etc.

Designing & Decorating Your Office
Here comes the last but not the least part! Your office will send a message to others about your business. Again the workers also need to feel good & comfortable in their work-environment as it’s directly connected to their productivity. Firstly, you need to decide your office layout. You can choose an open plan or enclosed cubicles. But ensure different spaces for meetings, resting, and guests. While designing the workplaces, you better incorporate the ergonomic features. (If you want to know why, see Boosting Productivity with Ergonomics) Infrastructure plays a huge role for making a place suitable. Proper furniture, phone & internet services, heating and air-conditioning etc need to be researched well as they demand a huge investment.

Planning your first office for business requires time and money. You can minimize your pressure by involving third-parties (like brokers for dealing with your requirements, architects for designing your office etc.) For small businesses, the budget is usually low. To minimize the extra cost of third-parties involvement, they can do the planning on their own.

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