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Microsoft Excel: Know how to move columns and organize your spreadsheet

Microsoft Excel: Know how to move columns and organize your spreadsheet

You must organize and format data on a worksheet to take full advantage of these features.


There are a number of features in Excel that make managing data easier.

Organizing and formatting data in a worksheet is crucial. There is no straightforward way to perform some common operations in Excel

In your daily work, you probably use Microsoft Excel a lot, so you should know that it has a number of features that make it easy to manage and analyze data. You need to organize and format data on a worksheet in order to make the most of these features.

It is sometimes necessary to swap a couple of columns in order to view the data side-by-side. You can try hiding the neighboring columns for a while. It is not always the best approach, as you may also need to see the data within those columns. This common operation is surprisingly difficult to conduct in Microsoft Excel. You may be surprised to discover that dragging a column name, which seems like the easiest way to move columns, does not work.

Excel: How to move columns?


  1.  Click the column header to select an entire column.
  2.  Right-click the column and choose Cut from the context menu.
  3.  Right click on the column, select Insert Cut Cells from the pop-up menu and choose the cut cells.

With the help of some Excel shortcuts, you can also move columns:

  1.  Press Ctrl+Space to select the entire column by selecting any cell in the column.
  2.  Press Ctrl+X to cut the column

Data organization guidelines

  1. Don’t put blank rows and columns within a range – Avoid placing blank rows and columns within a range of data. By doing so, Excel will be able to more easily detect and select the related data range.
  2.  Design the data in such a way that all rows have similar items in the same column.
  3.  Separate related data ranges and other data on the worksheet by leaving at least one blank column.
  4. Do not place critical data above or below the range – Do not place critical data to the left or right of the range because the data might be hidden when you filter the range.

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